PURPOSE:

This position is responsible for assisting Home Office through various reporting and administrative tasks.

• Greet visitors, answer phones, and distribute mail.
• Compile and maintain the following safety reports using Microsoft Excel, on a monthly basis:
  • Near Misses
  • CBO monthly updates
  • Incident Tracking (missed days, severity rate, type of injury, root cause, etc.
• Update and send “Lots Left” and “Pricing Log” reports to necessary people on a monthly basis.
• Attend bi-weekly Ops Meetings, take notes and send out to necessary people.
• Work with President and VP of Operations to create Quarterly Strategy Meeting folders.
• Gather data and send out company dashboard weekly.
• Work with necessary management to create and maintain a records retention program.
• Create instructions for office personnel, such as Outlook how-to’s, Zoom do’s and don’t’s, etc.
• Prepare and finalize Home Office expense reports monthly.
• Manage President and Vice President of Operations’ calendar.
• Book travel for all divisions, including Home Office, as well as update and send the travel calendar semi-monthly.
• Serve as the Home Office Liaison for Nevada’s culture club.
• Support fleet and asset management system (Fleetio) for all divisions.
• Other duties as needed.

KNOWLEDGE & EXPERIENCE

• Bachelor’s Degree in Business Administration or related field preferred.
• Must have excellent Microsoft Office skills, specifically advanced knowledge in Excel.

SKILLS & ABILITIES

• Bilingual in Spanish and/or Japanese preferred.
• Must have the ability to extract and analyze data from different systems/resources to create valuable reporting.
• Exceptional verbal and written communication skills and the ability to work with different levels of management.
• Strong attention to detail and analytical skills.
• Must be able to work with minimal supervision and be very proactive.
• Must have strong organizational skills and the ability to prioritize effectively.
• Bilingual in Spanish and/or Japanese preferred.
• Must have the ability to extract and analyze data from different systems/resources to create valuable reporting.
• Exceptional verbal and written communication skills and the ability to work with different levels of management.
• Strong attention to detail and analytical skills.
• Must be able to work with minimal supervision and be very proactive.
• Must have strong organizational skills and the ability to prioritize effectively.
• Strong business acumen.