Job Listing

Accounting Assistant

Location: Reno, NV

Purpose

This position will support the framing office and lumber yard in an administrative capacity.  This position requires a positive attitude, flexibility, enthusiasm, dependability, trustworthiness, and a high degree of confidentiality.  Must be bilingual in Spanish and English.

Essential Functions

  • Provide customer service to colleagues, employees, vendors and other visitors with a friendly and helpful attitude.  Answer and direct phone calls to the appropriate person.
  • Manage job schedule and communicate with field Superintendents, lumber yard, and framing office with any changes or updates throughout the week.
  • Purchases/Work Orders:
    • Communicate incoming work orders to field Superintendents, lumber yard, framing office, and/or vendors
    • Be the main contact when field Superintendents call in requests/orders
    • Process and verify all received work orders and input into software system
  • Accounting:
      • Verify invoices against purchase orders and A/R
      • Code and enter invoices into software system
      • Assist in weekly check runs
      • Assist in inventory including, but not limited to, entering inventory counts into software system, verify information, and run reports
      • Assist in month-end process
    • Miscellaneous
      • Sort and distribute mail. Schedule FedEx pickups
      • Maintain office inventory and order supplies as needed
      • Process new hire candidates by completing new hire paperwork and enter into software system
      • Send out monthly benefit enrollment letters and answer benefit questions
      • Translate documents/forms from English to Spanish
    • Assist in special projects or requests.  Other duties as necessary

Competencies

  • Ability to self-motivate and multi-task as well as work both independently and on a team.
  • Well-developed interpersonal skills and a professional demeanor.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and exercise extreme discretion.
  • Excellent problem solving/judgement skills and a high level of attention to detail and accuracy.

Qualifications

  • At least 1 year of previous experience in Accounting role
  • At least 3 years of previous customer service and/or administrative  experience
  • Excellent Microsoft Office skills, specifically Excel

Submit Application with Resume

  • (mm/dd/yyyy)
  • Accepted file types: pdf, doc, docx.
  • Include additional comments and/or cover letter.